Nottingham Anglo-French Society

 Data Privacy Policy

1. About this Policy

1.1 This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.
1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.
1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check the Nottingham Anglo-French Society website regularly for any amendments. It should be noted that amendments will not be made retrospectively.
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further information on the GDPR can be found on the website for the Information Commissioner, www.ico.gov.uk. For the purposes of the GDPR we will be the ‘controller’ of all personal data we hold about you.

2. Who are we?

2.1 We are Nottingham Anglo-French Society. We can be contacted at xxxxxxxxxxxxxxxxxxx

3. What information we collect and why.

Type of information	Purposes	Legal basis of processing
Member’s name, address, telephone numbers, email address(es)	Managing the Member’s membership of the Society	Performing the Society’s contract with the Member.
Photos and videos of the Members	For use on the Society’s website and Social Media pages	Consent. We will seek the Member’s consent on their membership application form and the Member may withdraw their consent at any time by contacting us by e-mail or letter
Name, email address and telephone number of the Society’s Committee members.	Information published on the website, social media and marketing as a point of contact for the Society	For the purposes of our legitimate interests in operating and promoting the Society

 

4. How we protect your personal data.

 4.1 We will not transfer your personal data outside the EU without your consent.

4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction. 4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure. 4.4 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

5. Who else has access to the information you provide us?

5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraphs 5.2 below.
5.2 We may also pass your personal data to the L’Alliance Française when it is in the legitimate interest of the Society to do so

6. How long do we keep your information?

6.1 We will hold your personal data on our systems for as long as you are a member of the Society and for as long afterwards as it is in the Society’s legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
6.2 We securely destroy all financial information once we have used it and no longer need it.

7. Your rights

7.1 You have rights under the GDPR: a) to access your personal data (b) to be provided with information about how your personal data is processed (c) to have your personal data corrected (d) to have your personal data erased in certain circumstances (e) to object to or restrict how your personal data is processed  (f) to have your personal data transferred to yourself or to another business in certain circumstances.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner: https://ico.org.uk/concerns/ 0303 123 1113. Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to the Nottingham Anglo-French Society xxxxxxxxxxxxxxxxxxxxxxxx

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Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.